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Registration

Registration fee

Registration fee per couple or single – For EU (except Great Britain) and non EU delegates:

2.994,00€ (including UK VAT of 20%)

Registration fee per couple or single – For British taxpayers only (with UK VAT number):

2.495,00€ (no VAT because of reverse charge mechanism)

 

REGISTRATION FEE INCLUDES:

1. For delegates

  • Welcome Reception and Dinner
  • Participation in the Annual General Meeting (AGM)
  • Coffee breaks during the meeting
  • AGM Lunch
  • Awards Reception and Dinner

2. For partners

  • Welcome Reception and Dinner
  • Partners’ Programme on Friday, including lunch
  • Awards Reception and Dinner

REGISTRATION FEE DOES NOT INCLUDE:

  • Hotel accommodation
  • Travels
  • Any other costs,..

How to register online

To register for the conference, please complete the online registration form.

If you have problems with this online registration, please contact the Conference Secretariat Destrée Organisation in Brussels at eiga@destree.be, tel. +32 476 31 02 88

Deadline: 15th March 2025

Payment

Payment by credit card (in EUR) should be made upon registration.
Advance payment is mandatory.

 A VAT invoice will be sent by the Conference Secretariat Destrée Organisation shortly after receipt of your registration.
A final confirmation will be sent a few days before the event.

Registration cancellations

Notification of cancellation must be sent in writing to the Conference Secretariat Destrée Organisation by e-mail.
All refunds will be processed after the Summer Summit.

  • For cancellations until 15th March 2025:
    No cancellation fee.
  • For cancellations between 16th March and 22nd April 2025:
    The cancellation fee = 85% of total amount paid or due.
  • For cancellations after 22nd April 2025 and for No-Shows:
    The cancellation fee = 100% of total amount paid or due.

VAT Refund

Here are the steps to follow to claim a refund of VAT paid in the United Kingdom, in accordance with VAT Notice 723A:

– Eligibility requirements:

  • The business must not be registered for VAT in the UK, nor have a residence or establishment in the UK.
  • The business must not carry out supplies in the UK, with the exception of specific services relating to the international transport of goods. 

– Application period and deadlines:

  • The reimbursement period runs from 1st July to 30th June of the following year.
  • The application must be submitted by 31st December of the following year at the latest.
  • The request may cover a period of at least 3 months, but must not exceed a full year.
  • If the period claimed is less than 12 months, the VAT claimed must be at least GBP 130. If the claim covers the period of the last 3 months of the prescribed year, or for the whole year, the amount claimed must be at least GBP 16. 

Submitting the claim:

The application can be submitted in two ways:

– Electronically via HMRC’s secure SDES service (currently being tested).
– By post, which is generally simpler.

If you choose to submit by post, the following documents must be sent to HM Revenue and Customs:

– Form VAT65A.
– A certificate of status proving that your business is subject to VAT.
– Invoices and supporting documents.

Mailing address:

HM Revenue and Customs – Compliance Centres
VAT Overseas Repayment Unit S1250s
Benton Park View
Newcastle upon Tyne
NE98 1YX
United Kingdom

 

We recommend to seek advice from a tax expert to help you through the process and ensure that the refund claim runs smoothly.